Searching for and using a Google Drive file

Use the following procedure to search for and use a file from Google Drive.

To search for and use a Google Drive file:

1. Open the search panel.
2. Set the content types filter to Google Drive File.
   

   

3. If this is the first time you are searching for files in Google Drive, do the following:
   
   1. In the search panel, click Click here to authenticate Google Drive.
   2. Follow the prompts to allow Brightspot to access your Google Drive account.
   3. Click Close.
4. Add other filters or search text. For additional information, see Search filters. Brightspot lists any matching files.
5. Click on the Google Drive file you want to import.
6. Under the Converter list, select one of the following as available:
   
   • Google Drive File to Asset—
     
     • Imports the Google Sheet file as a published spreadsheet. You can then modify the spreadsheet as described in Spreadsheet.
     • Imports the Google Doc file as a published document. You can then modify the document as described in Document.
     • Imports the Google Doc file as a published presentation. You can then modify the presentation as described in Presentation.

     (These imports are ideal for sharing the imported files with digital asset management.)
     

   • Google Doc to Article—Imports the Google Doc as an article draft. You can then modify the draft as described in Article.
   • Google Doc to Blog Post—Imports the Google Doc as a blog post draft. You can then modify the draft as described in Blog post.
   • Google Doc to Document—Imports the Google Doc as a document draft. You can then modify the document as described in Document.
   • Google Sheet—Imports the Google Sheet as a source for ingesting tags, sections, or users. For details, see Importing tags, sections, or users from a Google Sheet.
     
     Caution

     As imported files approach or exceed 100MB, there is an increased possibility of a timeout occurring. For best results, reduce the file's size before initiating an import.

   

7. In the content edit form, click Import.

Brightspot imports the image and displays it in a content edit form. You can modify the imported file.

For additional information about importing external assets, see Understanding the importation of external assets.